Import and auto-indexing
Say goodbye to manual indexing.
mindfile reads every document, files it under the right unit and document type and fills in its index fields. You only look at the ones it isn’t sure about.
Do these problems sound familiar?
Turn a card over; mindfile’s answer is on the back.
Indexing millions of documents by hand can take years.
21.3% productivity loss — IDC
With mindfile
Connect your archive; document types, dates and index fields are extracted automatically.
Your scanned PDFs are really just pictures.
With mindfile
With text extraction, even a twenty-year archive becomes findable in a single search.
Everyone names their files differently and keeps them in different folders.
With mindfile
Every document comes in with the same structure and the same index fields.
The same document sits in three places in the archive.
With mindfile
Duplicate checks stop the same document coming in twice.
A scanned page is not knowledge. This is.
Drag the divider: on the left, a scan nobody can search inside; on the right, the record mindfile makes of it.
Drag to compare
Supplier Framework Agreement
- Type
- Contract
- Party
- Matka Teknoloji A.Ş.
- Expiry
- 12 March 2027
- Retention
- 10 years
What changes for you
Today
Months of data entry for thousands of documents.
With mindfile
Documents are processed in the background while the team keeps working.
Today
Everyone names files differently.
With mindfile
Every document enters the same structure with the same index fields.
Today
The scanned archive can’t be searched.
With mindfile
Scanned pages become searchable text.
How it works
- 1
Connect
Pick the source and point to the folders to bring in.
- 2
Let it run
mindfile reads, classifies and groups similar documents.
- 3
Approve
Review the uncertain ones; the rest goes straight into the archive.
What’s included
- Sources
- Google Drive, SharePoint, OneDrive, SFTP and your computer.
- Smart classification
- Unit, category and document type suggestions, with confidence.
- Index fields
- Fields such as date, amount and party are read from the document.
- Text extraction (OCR)
- Scanned documents and images become text.
- Duplicate check
- The same document never enters the archive twice.
- Bulk decisions
- Approve hundreds of similar documents in one click.
Frequently asked
Can we use the system during the import?
Yes. The import runs in the background; your team keeps using mindfile meanwhile.
What about wrong classifications?
Uncertain documents never enter the archive directly; they come to you for approval. Your corrections improve later suggestions.
What should we do with our paper archive?
Put the scanned files in a folder; mindfile extracts the text and indexes them.
Let’s see it with your scenario.
Leave the form; we’ll get back to you within one business day and set up the demo with your documents.
- No preparation needed; forty-five minutes is enough
- With a small sample of your own documents, if you like
- If we’re not the right fit, we’ll tell you
