Ask instead of searching
Your team stops opening folders and guessing at file names. They ask a question in their own language and get the answer, with the exact document and page it came from.
%87less time spent finding a document
CORPORATE INTELLIGENCE PLATFORM
Everything your company knows, one question away.
Mindfile turns your archive into a corporate memory your team can talk to. Ask in plain language, get an answer with the source document and page attached — then turn it into the report, summary or presentation you actually needed.
Every answer cites its document and pageRuns on your own archive, permission-awareSetup in under a day
FROM PAPER TO ANSWERS
A scanned page is not knowledge. This is.
Every document that enters Mindfile is read, indexed and connected to the rest of your archive — so it stops being a file someone has to find, and becomes something anyone can ask about.
Raw scanIndexed & queryable
Drag to compare
WHY TEAMS PAY FOR THIS
The answer is the product.
Finding a document was never the job. Understanding what is in it, and producing something from it, is — and that is the part Mindfile does for you.
Turn answers into deliverables
Summaries, comparisons, risk reviews and report drafts assembled from your own documents — grounded in your archive, not in a model's general knowledge.
1 questioninstead of a day of reading
Answers you can defend
Every answer carries its citations, respects each user's permissions and lands on the audit trail. Nothing is invented, and nothing crosses between units.
%100of actions on the audit trail
ONE PLATFORM, EVERY UNIT
What your teams would ask on day one
The same corporate memory, questioned from four different desks. Pick a unit and see the answer it gets back.
Which supplier contracts renew automatically this year, and what do they cost us?
14 contracts renew automatically in 2025. At current terms they carry ₺4.2M of committed spend.
3 renew within 45 days and still need a notice decision
2 carry inflation-linked escalation with no upper cap
Every figure traced back to the clause it came from
OutputRenewal & cost table
THE PLATFORM
Intelligence is the top layer, not a bolt-on
AI is only as good as what sits underneath it. Mindfile builds the archive and the processes first, which is why the answers can be trusted.
Document Archive
All your physical and digital documents in a single inventory: unique reference numbers, customizable index fields, location and retention plans. Everything is recorded, and every record has its place.
Physical + digital inventoryReference & indexingLocation tracking
Document Management
Processes that live on top of the archive: approval-flow loans and returns, inter-unit transfers, role-based access and regulation-compliant disposal. No file gets lost, every action is on the audit trail.
Loan & transferRole-based accessDisposal & audit trail
Corporate Intelligence
AI on top of an organized archive and working processes: semantic search within content, automatic indexing, summaries, comparison and compliance analysis with AI Cockpit. Your archive answers your questions.
AI CockpitAuto-indexingContent search
LIVING MEMORY
The four layers of living corporate memory
Every document and version added to mindfile becomes a current part of your living corporate memory.
What feeds the memory
- New contracts
- New proposals
- New policies
- New versions
- New reports
LIVINGCORPORATE MEMORY
Every new document widens the organisation's searchable, AI-ready memory.
- LIVE
Document layer
Store and Govern
- LIVE
Intelligence layer
Search and Understand
- LIVE
Agent layer
Analyse and Produce
- ROADMAP
Workflow and action layer
Act and Orchestrate
FILE NO: OZL-001
All of archive management, in one system
The entire lifecycle from file intake to disposal — without scattered folders and Excel lists.
File & Document Management
Classify with a unit → category → document type hierarchy. A unique reference number and customizable index fields for every file.
REF: BAS0000001Advanced & Content Search
Detailed search by index fields, smart filters that update with your selection, and full-text search within document content.
REF: ARA-0042Loan & Transfer Center
Manage physical file loan requests with an approval flow, track inter-unit transfers from a single screen. No file gets lost.
REF: ODC-0117Disposal Operations
Automatically detect files whose retention periods have expired; run approved, documented and regulation-compliant disposal processes.
REF: IMH-0009Reporting & Activity Log
Who saw what, and when? Every action including listing, viewing and updating is recorded. Be ready for audit at any moment.
REF: RPR-0233Label Printing
Print barcode/QR-code labels for physical archive boxes and folders directly from the system, and keep your shelf order intact.
REF: ETK-0001 · SOONDo these problems sound familiar?
15 problems mindfile solves today — and 6 steps on our product roadmap
FILE NO: AI-COCKPITDon't read your documents.
Don't read your documents.
Talk to them.
- Single document analysisInstant summary, key points and compliance analysis for your selected document.
- Multi-document comparisonFind common headings and conflicting clauses between contracts and policies in seconds.
- Answers that cite sourcesEvery answer references the document and page it relies on — not a guess, a record.
FILE NO: SRC-001
An organized archive in three steps
Upload and classify
Import your documents; structure them by unit, category and document type. Index fields are tailored to your organization.
Corporate Communications › Press & Media › Press Release
Find in seconds
Search by file name, reference, index value or directly by content. Smart filters narrow as you select.
"termination clause" › Legal › 14 results · 0.4 s
Analyze and manage
Summarize and compare with AI Cockpit; run loan, transfer and disposal processes with approval flows.
Summary › Compliance › Decision
FILE NO: GVN-001
Enterprise security, by default
Role-based authorization
With user and permission management, everyone sees only what their unit needs to see.
Full audit trail
From viewing to updating, every action is recorded with a timestamp and cannot be deleted.
KVKK-compliant processes
Meet your regulatory obligations with retention plans and documented disposal flows.
Encrypted infrastructure
Data is encrypted in transit and at rest; optional on-premise installation.
Our partners
The Ecosystems
We are taking mindfile even further by working with the ecosystems of which we are a part.
FILE NO: FYT-001
Choose the plan that fits your team
All plans start with a 14-day free trial. Upgrade or cancel anytime.
Starter
For a single unit and small teams
₺2.490 / mo
- Up to 5 users
- 10,000 documents
- Advanced search and smart filters
- Loan and transfer management
- Email support
Most popular
Corporate
For multi-unit organizations
₺6.990 / mo
- Up to 50 users
- Unlimited documents
- mindfile AI Cockpit included
- Content search and compliance analysis
- Disposal processes and reporting
- Priority support
Enterprise
For large enterprises and the public sector
Custom quote
- Unlimited users
- On-premise installation
- SSO / Active Directory integration
- Custom index schemas and API access
- Dedicated account manager
REQUEST A DEMO
See it answer questions about your own documents
Tell us a little about your company and we will get back to you within one business day to arrange a session on your own use cases.
- 45 minutes, no preparation needed — We walk through your real scenarios — bring the questions your team actually asks.
- Your documents, not a canned dataset — We can run the session on a sample of your own archive if you want to see it on real material.
- A straight answer on fit and cost — Including where Mindfile is not the right tool for what you have.
Make your archive talk today
Try all features free for 14 days. Setup takes less than a day, and your data belongs to you.