Personnel files: narrow access, full record
Personnel files hold more personal data than any other documents. Access is narrowed by role and unit, documents with a confidentiality level need extra approval, and every access is written to the audit trail. When a request arrives under KVKK, Turkey’s personal data protection law, “who saw it?” is answered from the record.
Policies: let employees ask for themselves
Questions about leave, expenses, remote working and benefits take up a large share of the HR team’s time, and they are the same questions every time. With policies in the archive, employees ask directly and get the answer together with the relevant page of the policy it comes from.
Hiring and leaving
Having process documents in one place, with versions, makes a difference in audits and handovers:
- Employment contracts and annexes, in their current version
- Approval and notification forms
- Training records and certificates
- Minutes from exit processes
Records past their retention period
The retention clock starts when the employment relationship ends. A retention schedule tied to document type moves expired records into the disposal flow; disposal requires approval and is recorded in minutes.
