mindfile AI
Reach what your archive knows without searching.
mindfile AI reads your documents and answers your questions from them alone. Every sentence is tied to its source; when it isn’t sure, it says so.
Do these problems sound familiar?
Turn a card over; mindfile’s answer is on the back.
Your people spend 20% of their day looking for documents.
One full working day a week — McKinsey
With mindfile
Ask in your own words; the right document and page are in front of you in seconds.
The answer is in the document, but nobody is going to read all 80 pages.
With mindfile
Get a clear answer to your question, with the page it rests on.
When someone leaves, what they knew leaves with them.
With mindfile
Knowledge stays in the archive, not in a person; whoever comes next asks the same question and gets the same answer.
Three departments prepare the same report three times.
20% of working time goes on duplicate work — IDC
With mindfile
Existing work becomes visible; summaries and comparisons in one click, with sources.
What changes for you
Today
You wait for an email from the one person who knows.
With mindfile
You ask, and the answer arrives in seconds.
Today
Scanned documents can’t be searched.
With mindfile
Scanned pages are read too and count in the answers.
Today
Comparing two contracts takes an afternoon.
With mindfile
The comparison table is ready in minutes.
mindfile AI
You know what you’re looking for. It knows where it is.
Ask your archive the way you’d ask a colleague. mindfile answers only from your own documents and shows where every sentence came from.
01
Ask
Every fact in the answer links to the page it came from. A record, not a guess.
02
Compare
Reading three contracts side by side shouldn’t take an afternoon.
03
Summarise
A hundred-page file becomes a five-minute read, or an audio summary for the commute.
04
Spot risks
The clauses to watch before you sign, in order of importance.
What your teams will ask on day one.
The same archive, from four different desks. Pick a unit and see the answer it gets.
Which supplier contracts renew automatically this year, and what do they cost us?
14 contracts renew automatically in 2025; at current terms they carry ₺4.2 million in commitments.
- 3 renew within 45 days and still need a notice decision
- 2 carry inflation-linked increases with no upper cap
- Every figure traces back to the clause it came from
Output: Renewal and cost table
What changed between the 2024 and 2025 HR policy, and who does it affect?
There are four substantive changes; two of them conflict with contracts still in force.
- Leave carry-over removed; 12 contracts still promise it
- Remote-work clause widened to every unit
- Disciplinary process rewritten end to end
Output: Board briefing draft
Do any of our data-processing clauses conflict with our data protection (KVKK) retention plan?
Two agreements keep personal data longer than your retention plan allows.
- One keeps CV data for 10 years against a 2-year plan
- One has no deletion commitment at all
- Both clauses quoted word for word, with page numbers
Output: Compliance memo
Show me every active lease in Ankara with a rent review in the next six months.
There are 9 active leases in Ankara; 4 have a rent review before the year is out.
- The nearest review is 38 days away
- 2 leases can be exited with 60 days’ notice
- Grouped by location, with the source lease attached to each row
Output: Location and renewal summary
You can also connect your own AI provider.
mindfile runs on our managed model by default. If you prefer, connect your organisation’s own provider account; personal data is masked before it leaves either way.
How it works
- 1
Ask
Across the whole archive or a few documents you choose, in your own words.
- 2
Read it with sources
Every fact in the answer links to its document, page and clause.
- 3
Turn it into output
Produce the summary, comparison or report in one click.
What’s included
- Answers with sources
- The answer shows its document and page; one click opens it.
- Search by meaning
- Finds the right document even when the words differ.
- Studio outputs
- Summary, key points, comparison, mind map, slides, audio summary.
- Analysis reports
- Contract health, obligations, balance and compliance reports.
- Permission-aware
- Nobody gets an answer from a document they can’t open.
- Personal data protection
- Personal data is masked before it reaches the AI provider.
Frequently asked
Do the answers come from the internet?
No. mindfile AI relies on your documents only and shows the source of every fact. When something isn’t in the documents, it says so instead of making it up.
Which AI model does it use?
It runs on our managed model by default. If you prefer, connect your organisation’s own provider account (for example OpenAI, Azure or Gemini).
How well does it handle Turkish documents?
mindfile was built for Turkish: it recognises words changed by suffixes and spelling variants. It works with English and German documents too.
Let’s see it with your scenario.
Leave the form; we’ll get back to you within one business day and set up the demo with your documents.
- No preparation needed; forty-five minutes is enough
- With a small sample of your own documents, if you like
- If we’re not the right fit, we’ll tell you
