Data protection & security
Efficiency, without trading off security.
We built mindfile so you can use it with the most sensitive documents in your archive: personal data is protected, access is limited, every action is traceable.
Do these problems sound familiar?
Turn a card over; mindfile’s answer is on the back.
If you don’t know who can open a sensitive document, you aren’t controlling it.
With mindfile
Access is set by unit, role and confidentiality level.
One confidential field stops the whole document from being used.
With mindfile
Restricted fields are masked; authorised work carries on uninterrupted.
Who changed this document, who downloaded it, who granted access?
With mindfile
Every action is in a history that cannot be deleted, with who did it and when.
Using AI looks like sending personal data outside.
With mindfile
Personal data is masked before it reaches the provider; the model only sees the label.
What changes for you
Today
Nobody knows which documents hold whose personal data.
With mindfile
Documents with personal data are flagged automatically.
Today
Using AI means sending the data out.
With mindfile
Personal data is masked; the provider only sees a label.
Today
Access history is compiled by hand for audits.
With mindfile
Who saw what, and when, in one report.
How it works
- 1
Detect
Types and levels of personal data are identified in each uploaded document.
- 2
Protect
Personal data is masked in the text sent to AI.
- 3
Record
Every action, viewing included, is time-stamped.
What’s included
- Personal data inventory
- Documents containing personal data, in one list.
- Masking
- National ID, IBAN, phone, address and more.
- Confidentiality levels
- Sensitive index fields closed to those without clearance.
- Role and unit permissions
- Everyone sees only their own unit’s documents.
- Audit trail
- Viewing, download and change records can’t be deleted.
- On-premises installation
- If you prefer, the whole system runs on your servers.
Frequently asked
Where is our data stored?
Our services and servers are in Türkiye; in the cloud, your data is kept separate from every other organisation. With an on-premises installation all data stays on your servers.
Are our documents used to train AI models?
No. Your documents are never used to train any AI model; they are read only to answer your questions. We work with AI providers under a Zero Data Retention policy: the text sent is not kept once the answer is produced. Personal data masking is your organisation’s setting; you decide which kinds of data are masked. Our services and servers are in Türkiye.
What about malware?
Every uploaded file is virus-scanned; a file that isn’t clean never enters the archive.
Let’s see it with your scenario.
Leave the form; we’ll get back to you within one business day and set up the demo with your documents.
- No preparation needed; forty-five minutes is enough
- With a small sample of your own documents, if you like
- If we’re not the right fit, we’ll tell you
