Secure file transfer
Document exchange with the outside world, through your own door.
Your company’s own transfer centre instead of WeTransfer, email attachments and shared folders. Request documents from suppliers, send documents to customers; the files stay in your system and every step is logged.
Do these problems sound familiar?
Turn a card over; mindfile’s answer is on the back.
Suppliers send documents as email attachments; nobody can tell who sent what, and when.
With mindfile
Send a request link; each document lands in the right file with the uploader’s verified email address.
Sensitive contracts pass through third-party services such as WeTransfer.
With mindfile
Files go out from your own mindfile; only a recipient who verifies their email address can open the link.
If a file from outside carries a virus, by the time you notice it is too late.
With mindfile
Every incoming file is quarantined and scanned first; if it is not clean, it never enters the archive.
Shared links stay open for months, and nobody knows who downloaded what.
With mindfile
You choose how long, and stop access in one click; every download is logged with the person.
Both directions, one secure door
Incoming and outgoing documents follow the same rules: a verified person, a limited time, a complete record.
01
Request documents
Suppliers, customers or candidates upload what you ask for on your own page, and each document lands in the right file.
02
Send documents
Documents you pick from the archive, open only to the verified recipient and only for as long as you decide.
Every file from outside goes into quarantine first.
No file reaches your archive, your team’s screens or the AI until the virus scan says it is clean.
Uploaded
The file is held in a quarantine area, separate from the archive.
Scanning
It is scanned for viruses and malware.
Clean
The file moves into the archive, where it is read and indexed.
If it is found to be malicious, it never enters the archive and is opened to no one.
What changes for you
Today
Incoming documents are downloaded from email and filed by hand.
With mindfile
An uploaded document goes straight into its file, with the right type and category.
Today
Who sent which document is chased up after the fact.
With mindfile
Every upload is logged with a verified email address.
Today
Nobody knows who holds a shared link or how long it stays open.
With mindfile
You choose the duration and stop access whenever you want.
How it works
- 1
Request or share
Choose the document types you need, or mark what to send from the archive; enter the recipients’ email addresses.
- 2
The recipient is verified
Whoever opens the link verifies themselves with a one-time code sent to their email.
- 3
Completed safely
Incoming files are scanned and enter the archive, outgoing files are downloaded; all of it on record.
What’s included
- Document requests
- Choose which document types you need; the other side uploads each one separately.
- Straight into the archive
- Incoming documents are numbered, indexed and made searchable.
- Virus scanning
- Every incoming file is scanned in quarantine; anything not clean stays out of the archive.
- Email verification
- The link opens with a one-time code sent to the recipient’s email.
- Time-limited sharing
- From one hour to one year, or unlimited; stop access in one click.
- Complete record
- Every upload and download in the activity history, with person and time.
Frequently asked
Does the other side need a mindfile account?
No. The recipient only verifies their email address: no account to open, no password to remember.
Where do incoming files go?
Into the file you created the request from, with the document type and category you chose. No file enters the archive unless the virus scan finds it clean.
Who can send documents out?
Only authorised users. To share a document, you need the right to download it and access to its confidentiality level.
Let’s see it with your scenario.
Leave the form; we’ll get back to you within one business day and set up the demo with your documents.
- No preparation needed; forty-five minutes is enough
- With a small sample of your own documents, if you like
- If we’re not the right fit, we’ll tell you
