Digital employees
Grow your team, not your headcount.
Digital employees take on the document work that is done the same way every week. You decide what they do; you can see what they did, and why, at any moment.
One digital employee, three steps
Scroll down: one of your team steps forward, takes on the work and checks with you when it matters.
01 · Build your team
Each one owns a job.
Contract tracking, invoice checks, data protection scans… every digital employee has one job and its own scope of access.
02 · Hand over the task
Say it in your own words.
No code, no setup. You write what you need; the digital employee gets to work and records every step it takes.
03 · You have the final say
It asks you when it matters.
Anything that leaves the company or cannot be undone comes to you first. Approve it, edit it or stop it.
01 · Build your team
Each one owns a job.
Contract tracking, invoice checks, data protection scans… every digital employee has one job and its own scope of access.
02 · Hand over the task
Say it in your own words.
No code, no setup. You write what you need; the digital employee gets to work and records every step it takes.
03 · You have the final say
It asks you when it matters.
Anything that leaves the company or cannot be undone comes to you first. Approve it, edit it or stop it.
You decide when it works
Every digital employee starts work in one or more ways; you choose which are switched on.
By hand
When you give it a task
You write the task and it starts straight away. For one-off jobs.
On a schedule
On the schedule you set
Every day, on weekdays, on the days you pick or on a set day of the month; with a time and a time zone.
On a document
When a new document arrives
Filter by document type, category or unit; it starts by itself for every new document that matches.
Give one employee several triggers, and switch any of them off with one click.
Do these problems sound familiar?
Turn a card over; mindfile’s answer is on the back.
Nobody knows where an approval is stuck.
With mindfile
A digital employee watches pending work, reminds whoever owns it and reports back to you.
Every step of every document process is still tracked by hand.
With mindfile
Tracking, checks and reminders sit with a digital employee; you only look at the exceptions.
Every new automation means waiting for a developer.
With mindfile
“Check the invoices that arrive each month and summarise them” is enough; the digital employee does the rest.
The weekly report eats someone’s Friday afternoon.
With mindfile
The report is prepared with its source documents and lands in the right channel every Monday.
What changes for you
Today
The same checklist is worked through by hand every month.
With mindfile
A digital employee checks it and brings you only the exceptions.
Today
Reminders live in someone’s head.
With mindfile
Every due task reaches the right person on time.
Today
Friday afternoon goes on the weekly report.
With mindfile
The report is ready every Monday morning.
Digital employees
Hand off the repetitive work. Keep the control.
Each digital employee has a job, a scope of access and a manager: you. Tell it what to do; it does the work and checks with you at the steps that matter.
What would you like to hand off?
Emma
Contract tracking
You write
Emma, find the contracts with a termination or renewal date in the next 60 days and remind their owners.
It does
- 214 contracts checked
- 3 upcoming dates found
- Reminder emails ready
Waiting for your approval before sending
Mark
Invoice checks
You write
Mark, check this month’s invoices for missing details or duplicate entries.
It does
- 142 invoices read
- 2 duplicate entries found
- 1 invoice missing a tax number
Waiting for your approval before it goes to accounting
Nora
Data protection scan
You write
Nora, list the documents in the HR archive that are past their retention period and contain personal data.
It does
- 3,214 documents scanned
- 48 contain personal data
- 12 ready for disposal
Disposal list waiting for your approval
Ben
Management report
You write
Ben, every Monday at 9:00, send management a summary of last week’s contracts and archive activity.
It does
- Report ready every Monday
- Source documents attached
- Shared in the Teams channel
Shows you the first report before sending it
Lily
Incoming documents
You write
Lily, file the scans that land in the shared folder under the right unit; ask me about the ones you’re unsure of.
It does
- 36 new documents arrived
- 33 filed in place
- 3 waiting for your decision
3 documents waiting for your approval
Works with Slack, Teams, Outlook, Gmail, Jira and Google Calendar. Stop them all with one click.
How it works
- 1
Hire
Describe the job in your own words; choose skills and access.
- 2
Watch
Every step the employee takes is recorded with its reasoning.
- 3
Approve
Anything that leaves the company or can’t be undone comes to you first.
What’s included
- Personal or team employees
- Set one up for yourself or share it with your unit.
- Teams
- Several employees share the work under one lead.
- Approval rules
- Decide in advance which tasks are referred to you.
- Memory
- An employee uses what it learned in later work.
- Connections
- Slack, Microsoft Teams, Outlook, Gmail, Jira, Google Calendar.
- Emergency stop
- Stop every digital employee with one click.
Frequently asked
Can a digital employee send email on my behalf?
Only if you allow it. You can require approval for anything outgoing and limit who it may write to.
What can it access?
Only what you grant. A digital employee can’t see a document the person who set it up can’t see.
What if it gets something wrong?
Every step is recorded with its reasoning, and irreversible actions wait for your approval. If needed, you stop them all with one click.
Let’s see it with your scenario.
Leave the form; we’ll get back to you within one business day and set up the demo with your documents.
- No preparation needed; forty-five minutes is enough
- With a small sample of your own documents, if you like
- If we’re not the right fit, we’ll tell you